Online Document Management System Project in Java is a software need to be built to maintain all the kinds of user documents online.
This system will allow the user to get register him self first time and then he can login directly from the next time onwards. Then Document management software allows him to perform various operations like files to be stored, organized, and modified seamlessly.
This online document management system should be capable of document creation, review, sharing processes. It will also generate periodical reports as per the user operations, which are like size of documents uploaded, files that modified and etc.
Here another user of the system will be the administrator, who will maintain all users documents uploaded. He checks the operations of all users and organizes the system to give fast access to all users to their documents.
There are several online office suites such as Google Docs, Zoho Office Suite, Think Free Office and others. These online office suites are mostly similar. They allow you to create documents, spreadsheets, and presentations online and collaborate in real-time with other users. You can either create your own documents from scratch or you can import existing documents such as Microsoft Office and Open Document files. Created documents can be exported and saved to your local hard disk in various formats including DOC, XLS, CSV, ODS, ODT, PDF, RTF and HTML. Most of these services are free. They usually also offer paid editions which provide special features, larger storage space and better support and assistance.
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Problem in Existing System:
At this point it is important to realize that although these suites offer quite a lot of interesting features and benefits, they are still not real document management systems since they do not provide features such as metadata and workflow. Moreover, integration with other systems may be difficult or even impossible. They are not designed for groups, and they can become cumbersome for a large number of users because of the poor access rights system.
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